Events Planning and Coordinating Officer
Nairobi, Nairobi, Kenya
Contracted
Experienced
INTERNAL VACANCY: EVENTS PLANNING AND COORDINATING OFFICER
Kenya Red Cross Society is a leading humanitarian organization sustainably promoting the wellbeing, health and resilience of communities in Kenya.
The Society is looking for a qualified person to fill the position of:
Job Title: Events Planning and Coordinating Officer
Reporting to: Head of Digital Transformation
Location: Nairobi
Contracting period: 8 months
This position offers an exciting opportunity to contribute to the Kenya Red Cross Society’s milestone anniversary celebrations while gaining hands-on experience in large-scale event planning and coordination.
KEY RESPONSIBILITIES:
- Plan, organize, and coordinate all events related to the Kenya Red Cross Society's 60-year anniversary celebrations throughout the year.
- Work with the developed detailed events calendar, ensuring alignment with organizational objectives and milestones.
- Work closely with internal teams and external vendors to manage event logistics, including venue selection, catering, entertainment, and security.
- Ensure all events adhere to KRCS’s branding, mission, and humanitarian values.
- Logistics and Operations Management
- Coordinate transportation, accommodation, and hospitality arrangements for guests, speakers, and stakeholders.
- Oversee event set-up, on-site management, and post-event evaluations.
- Manage and track budgets for each event, ensuring cost-effectiveness and transparency.
- Develop contingency plans to handle unforeseen challenges during event execution.
- Stakeholder Engagement
- Collaborate with KRCS leadership, government agencies, corporate partners, and donors to ensure successful participation and sponsorship opportunities.
- Engage with local communities, volunteers, and beneficiaries to ensure inclusive celebrations.
- Work with the Communications team to support event-related press releases, invitations, and promotional materials.
- Strategic Oversight
- Align all anniversary events with KRCS’s broader strategic goals and humanitarian mission.
- Monitor and evaluate event success using key performance indicators (KPIs) such as attendance, engagement, and media coverage.
- Provide regular reports to senior management on event outcomes, challenges, and recommendations.
- Bachelor’s degree in Event Management, Public Relations, Hospitality, or a related field.
- Minimum of 3-5 years of experience in event planning, project management, or public relations.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and event management tools.
- Ability to work under pressure and manage multiple projects simultaneously.
- Experience working with humanitarian organizations or NGOs is an added advantage.
- Strong attention to detail and time management.
- Ability to work in a fast-paced and dynamic environment.
- Exceptional coordination and negotiation skills.
- Knowledge of event risk assessment and management.
- Creativity in designing engaging and meaningful events.
- Team-oriented with strong leadership qualities.
Application Procedure
Interested candidates who meet the above qualifications should apply by sharing their CV so as to reach us not later than 6th April 2025 on the link below:https://redcross.applytojob.com/apply/xVegXYS6rR/Events-Planning-And-Coordinating-Officer
Applications MUST contain; Letter of application, updated curriculum vitae with email address and contacts of three referees.
Job disclaimer and notification
Kenya Red Cross Society is an equal opportunity employer and does not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview. Kenya Red Cross Society is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. |
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