Senior Accountant KRCS Training Institute

Nairobi, Nairobi, Kenya
Contracted to Full Time
Experienced
 
 
POSITION: Senior Accountant-KRCTI
REPORTS TO: HOD Finance/Director-Training and Capacity Building -KRCTI
JOB SUMMARY:
The Senior Accountant will be responsible for developing/generating  financial reports related to budgets, account payables, account receivables, expenses  and to ensure effective and efficient utilization of resources in line with the institutions financial management policies and procedures. 

He/She will propose and develop long-term business plans based on these reports, and review, monitor, manage budgets and propose strategies that work to minimize financial risk.
 
SCOPE OF THE ROLE:
  • Development of the organizational Budget
  • Budget Review and Appraisal
  • Business Development analysis
  • Management of clients and Students accounts
  • Management Accounts reports
  • Market development research and advisory
SUPERVISORY RESPONSIBILITIES:
  • Finance Officer
  • Assistant Accountants
  • Budget Management:
    • Develop and manage the annual budget in collaboration with relevant HOD in the institute.
    • Monitor budget performance and provide monthly reports to the Director KRCTI.
  • Financial Reporting:
    • Review of cash and bank reconciliations and ensuring they are done within set deadlines.
    • Maintain and update fixed assets register and reconciling it to the General ledger monthly and ensure capital equipment is tagged upon receipt.
    • Prepare on a timely manner an accurate monthly Depreciation Schedule.
  • Prepare and capture part time lecturers payroll journals in the transaction system accurately and timely in the appropriate accounting periods
    • Maintain an orderly and clean chart of accounts.
    • Prepare accurate and timely financial reports for internal and external stakeholders.
    • Ensure compliance with accounting principles, regulatory requirements, and college policies.
    • Present financial information to the Director- KRCTI and Head of Finance.
  • Cash Flow Management:
    • Monitor cash flow and liquidity to support day-to-day operations.
    • Coordinate with relevant KRCTI HODS to forecast cash needs and optimize cash management strategies.
  • Financial Analysis:
    • Conduct financial analysis to support decision-making processes.
    • Evaluate the financial performance of various institute programs and initiatives.
    • Provide insights and recommendations based on financial data.
  • Income/Grants/Funding:
    • Ensure accurate and timely invoicing
    • Prompt debts collection as per the policy
    • Fee Structure and policy set up for all programs and inputting fees structure in the system every trimester accurately and timely
    • Prepare provisions of bad and doubtful debts and write offs where applicable as per International Financial Reporting Standards and KRCTI policy.
    • Reconcile the Student/client debtors in Microsoft Dynamics NAV system to ensure accuracy and completeness of data on monthly basis.
    • Prepare aged debtors reports on a monthly basis.
    • Sending reminders to students and parents with balances and follow up of the same.
    • Keep an up-to-date students’ status record in relation to (continuing, graduated, academic leave, expelled etc) in liaison with the head of academics
    • Identify and pursue opportunities for grants and funding to support KRCTI projects.
    • Ensure compliance with the institute programming requirements and reporting obligations.
  • Payables Management:
    • Verification of supplier payment vouchers to ensure they are complete, accurate, fully approved and posting them into the system
    • Ensuring proper authorizations for payments is strictly followed and any expenditure incurred is supported by payment vouchers
    • Review of creditors reconciliations ensuring they are done within set deadlines
  • Audit and Compliance:
    • Facilitate external audits and ensure compliance with accounting standards.
    • Implement and maintain internal controls to safeguard KRCTI assets.
    • Address audit findings and implement corrective actions as necessary.
  • Financial Policies and Procedures:
    • Develop and update financial policies and procedures to ensure adherence to best practices.
    • Educate and train staff on financial policies and procedures.
  • Collaboration:
    • Collaborate with other departments to gather financial information and support their financial needs.
    • Provide financial guidance and support to department heads.
EDUCATION AND EXPERIENCE:
  • Bachelor’s Degree in Accounting and Finance plus CPA (K) or equivalent qualifications
  • Over Four (4) years’ experience in financial accounting in a learning institution/ a business environment
Key Competencies
  • Considerable knowledge of financial accounting systems
  • Ability to perform professional accounting work in accordance with the international “Generally Accepted Accounting and Auditing Principles” (GAAP), procedures and controls
  • Effective communication skills ability to present ideas clearly, both orally and in writing and to prepare comprehensive reports
  • Ability to identify and resolve problems in a timely manner, gather and analyze information skillfully, develop alternative solutions, work well in group problem solving situations and use reason even when dealing with emotional topics
  • Considerable knowledge of computerized information and financial management systems, proficiency in database systems, spreadsheet and flow chart applications, computerized accounting systems
  • Demonstrate ability to meet deadlines, analyze financial and operational data and information, think analytically and critically
  • Ability to maintains high level of confidentiality, remain open to new ideas and experiment with improved systems and proven methods
  • Ability and willingness to make consultative decisions, exhibit sound and accurate judgment, support and explain reasoning for decisions, include appropriate people in decision-making process and makes timely decisions
Application Procedure 
Interested candidates who meet the above qualifications should apply strictly through https://www.redcross.or.ke/careers  to reach us not later than 26th May 2025; Only shortlisted candidates will be contacted.
Job disclaimer and notification:
Kenya Red Cross Society is an equal opportunity employer and does not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview. Kenya Red Cross Society is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
 
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